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Many commodities imported into Vietnam are subject to specialized management and must have permits or specialized inspection results before customs clearance. Failure to understand the regulations can leave shipments stuck at ports, incurring storage and demurrage costs or administrative penalties. VICA Logistics provides end-to-end import permit consulting and application services, helping businesses import goods in compliance with regulations and on schedule.
Product Groups VICA Supports for Permit Applications
🏥
Medical devices: classification of medical devices, declaration of applicable standards, circulation registration.
🍎
Food and dietary supplements: product declaration, food safety inspection, quarantine as regulated.
💄
Cosmetics: imported cosmetics declaration.
📡
Telecom and IT equipment: import permits, certification and conformity declaration.
⚗️
Chemicals: chemical declaration, industrial precursor import permits.
🏭
Used machinery and equipment: inspection per current regulations.
🌱
Animals, plants and animal/plant-origin products: animal quarantine, plant quarantine.
✅
Goods subject to state quality inspection: quality inspection registration, conformity certification.
Service Scope
- ✓Advising on HS code determination and researching specialized management policies applicable to each commodity.
- ✓Assessing feasibility and advising on suitable import plans before signing purchase contracts.
- ✓Drafting and completing permit application dossiers using the correct forms of each managing ministry and authority.
- ✓Representing businesses in submitting dossiers, working with competent authorities and tracking processing progress.
- ✓Supporting related procedures: quality inspection, quarantine, conformity declaration, goods labeling per regulations.
- ✓Archiving and managing legal dossiers for reuse in subsequent shipments.
Benefits of Using VICA's Services
- ✓Identifying the correct required permit from the start, avoiding non-compliant imports.
- ✓Dossiers prepared completely and on correct forms, minimizing the risk of rejection.
- ✓Saving time thanks to thorough understanding of each specialized authority’s workflows.
- ✓Proactive clearance scheduling, avoiding container detention and storage costs.
- ✓Timely updates on new legal documents related to goods importation.
Our Process
1
Receiving product information: catalogues, technical specifications, expected HS code (if any).
2
Researching and advising fully on applicable permits and specialized inspections for the commodity.
3
Preparing the dossier checklist and guiding customers in obtaining documents from the exporter.
4
Drafting, submitting dossiers and tracking until results are issued.
5
Handing over permits and inspection results, and advising on next steps to clear the shipment.
✈️ Air Freight
Fast air transportation for urgent shipments, with flexible schedules and optimized end-to-end transit times.
🚢 Sea Freight
Full container load (FCL) and less-than-container load (LCL) shipping on international routes, optimizing costs for each shipment.
🚛 Road Freight
Domestic cargo transportation on the North – Central – South corridor, with flexible and on-time delivery.
🛃 Customs Clearance
Services that help import-export businesses simplify procedures, save time and minimize declaration errors.
📄 C/O Services
Assistance in obtaining Certificates of Origin (C/O) – Forms A, B, AJ, AK, RCEP and many other preferential forms, helping businesses optimize tariffs on imports and exports.
➕ Other Services
Specialized vehicle inspection, plant and animal quarantine, state quality inspection and many other supporting logistics services.
Need import permit consulting?
Need advice on import permits for your commodity? Contact VICA Logistics. We are committed to accompanying your business from consultation until your goods are successfully cleared.